Transforming Meeting Rooms into Strategic Collaboration Tools

For IT teams, meeting rooms are no longer just places to gather — they're opportunities to deliver better collaboration, smarter and sustainable environments, and measurable business value. Yet many organizations still treat these spaces as static setups: a table, a screen and a microphone.

The reality is more complex. Employees expect seamless access to meetings across platforms. IT teams need visibility and control. Facilities teams want smarter spaces. And leadership wants data to guide decisions.

Cisco's meeting solutions help address these challenges by enabling outcomes that matter: simplicity, experience, insight and scale.

Simplify the meeting experience

One of the most common pain points for IT teams is interoperability. Employees need to join Zoom, Microsoft Teams and Google Meet meetings without jumping through hoops or relying on IT support. Cisco makes this seamless by allowing users to tap into meetings from Cisco endpoints with one touch, even if the meeting isn't hosted on Webex. For Microsoft Teams meetings, specifically, Cisco Webex Cloud Video Interop (CVI) enables secure, high-quality connections between Cisco devices and Teams environments without requiring additional gateways or complex configurations.

Additionally, features like calendar integration allow scheduled meetings to appear on the room device's screen ready to launch, and support for Apple Airplay and Miracast make wireless sharing intuitive.

From an IT perspective, Cisco's AV over IP strategy reduces hardware sprawl and vendor complexity. Instead of juggling multiple OEMs and interfaces, IT teams get a unified view through Control Hub. Cisco is also expanding its portfolio of native components, such as microphones and other peripherals, making it easier to build fully integrated rooms with fewer third-party dependencies. This approach simplifies procurement, accelerates deployment, and reduces the time and cost associated with managing disparate systems.

Optimize the meeting environment with smarter spaces

Meeting rooms are an opportunity to improve employee comfort while also helping organizations reduce energy costs and optimize building operations. Cisco Spaces brings intelligence to the physical meeting environment by integrating with building systems like HVAC, occupancy sensors and digital signage.

This enables features like preconditioning rooms based on calendar data, automating lighting and temperature, and guiding users with wayfinding tools and interactive maps. These enhancements reduce friction and improve comfort, especially in large or multi-campus environments.

For IT teams, this means designing spaces that respond to user needs and adapt to usage patterns to create environments that feel intentional and intuitive.

Unlock actionable insights for IT and facilities

Visibility is critical for managing collaboration at scale. Cisco's Control Hub provides real-time analytics on room usage, device health and user behavior. Plus, Cisco's ThousandEyes integration adds deep observability into network performance, helping diagnose issues that impact meeting quality — whether they originate inside the building or with external carriers.

These actionable insights allow IT and facilities teams to move from reactive troubleshooting to proactive optimization. They can identify underused spaces, spot recurring issues, and make data-driven decisions about space planning and technology investments.

Scale across room types and collaboration needs

Whether you're outfitting a huddle space, a boardroom or a training center, Cisco's meeting devices are built to scale. They support a wide range of room types and custom AV setups, delivering a consistent experience across the enterprise.

Cisco's meeting solutions are optimized for the most common room types while still supporting custom configurations, making them practical choices for diverse environments. 

Get started today

Meeting spaces are evolving from a few endpoints to entire ecosystems. For IT teams, the opportunity is clear: design spaces that simplify collaboration, elevate experience, unlock insights and scale with the organization.

WWT brings deep expertise in Cisco technologies and multi-platform video environments. Our teams work alongside unified communications (UC) architects and engineers to identify, design, test and deploy solutions that meet real-world needs. Whether you're modernizing one location or scaling across a global footprint, we can support every phase — from design to deployment to adoption and optimization.

Through our strong partnership with Cisco, we help organizations unlock the full potential of their meeting environments while avoiding vendor lock-in and ensuring flexibility across platforms.

FAQs 

1. Will Cisco devices support the platforms my teams use most, beyond Webex?

Yes. Cisco devices natively support Microsoft Teams, Zoom and Google Meet through Direct Guest Join, allowing users to connect to meetings across platforms without additional hardware or complex workarounds.

2. How well do Cisco devices integrate with my existing calendar and scheduling tools?

Cisco devices integrate seamlessly with platforms like Microsoft Outlook and Google Calendar, enabling one-touch join from shared room devices and ensuring a consistent, intuitive experience across meeting types.

3. How do Cisco devices fit into my broader network and security architecture?

Cisco devices are built with enterprise-grade security in mind. They can be securely managed across platforms via Control Hub, support Android 13, and are often pre-cleared for enterprise networks, making them a strong fit for compliance-driven environments.

4. What kind of analytics and insights can I get from Cisco devices?

Control Hub provides real-time analytics on room usage, device health and meeting performance. These insights help IT and facilities teams optimize room utilization and improve the user experience with data-driven decisions.

5. How scalable are Cisco devices for different room types and collaboration needs?

Cisco devices are highly scalable, supporting everything from huddle spaces to large auditoriums. They're adaptable to custom AV setups and are centrally managed through Control Hub, making them practical for both standard and non-standard rooms.